Streamline your entire business process,
from start to finish.
Xintesys modules are fully configurable to your company and use-case — covering every stage from prospecting and customer acquisition through to financial reporting to M&A.
Module Groups
Our framework solutions and modules help you in the entire business process from start to finish. All modules are fully configurable to your specific company and use-case.
- Prospecting — XRM and Costing / Vendor Quotes
- Customer Acquisition — POS, Quotation, Sales Order, Delivery Order, Invoicing
- Manage Operations — Inventory, Purchasing, PSM, ASM, Jobsheet, Timesheet
- Insights — HR & Payroll, OCR, Accounts Payable, Accounts Receivable
- Business Performance — General Ledger, Financial Statements, Management Reports
Prospecting
Manage your pipeline and cost build-up from first contact to winning the deal.
Xintesys Relationship Management (XRM)
Manages prospects and customers’ potentials and historical sales in one platform.
Key Features
- User-definable pipeline structure and dashboard
- Template-driven visit reports
- Mobile responsive
Benefits
- Data flows from prospecting through to sales win
- Dynamically driven analysis report
- Optionally linked to Operations modules
Costing / Vendor Quotes
Manages cost build-up worksheets to provide users with a basis to generate a quotation.
Key Features
- User-definable cost components and cost driving factors
- Up to 6 possible scenarios per worksheet
- Template driven
Benefits
- Revision tracking is automatically managed by Xintesys
- Cost data optionally linked to Purchasing and Inventory
- Same template reusable across different cost components
Customer Acquisition
Move from quote to delivery with seamless data flow across every customer-facing transaction.
Point of Sale (POS)
Manages invoicing to customers for goods sold in retail settings.
Key Features
- De-bundle a package or de-kit on the fly
- Promotions and memberships
- Multiple POS linked to a centralised database
Benefits
- Reduced time to build package templates
- Faster analysis of sales data after de-kitting
- Auto inventory deduction for faster replenishment decisions
Quotation
Manages quotation preparation and approvals.
Key Features
- User-definable cost components and cost driving factors
- Up to 6 possible scenarios per worksheet
- Template driven
Benefits
- Revision tracking automatically managed by Xintesys
- Cost data optionally linked to Purchasing and Inventory
- Reduced template maintenance with reusable cost components
Sales Order (SO)
Manages orders received from customers.
Key Features
- Created manually, from Quotation, or by copying a previous order
- Data flows through to Delivery and Invoicing
- Linked to Activities and Receipts
Benefits
- Track receipts without needing to create an Invoice first
- Define and track activities needed to fulfil an order
- View activities in calendar format
Delivery Order (DO)
Manages delivery orders to customers.
Key Features
- Created manually, from Sales Order, or by copying a previous DO
- Data flows through to Invoicing
- Optional secondary unit of measure per item
Benefits
- Shortened coordination between clients and users for delivery
- Reduces time to update Sales Order fulfilment statuses
- Calendar view improves customer response time
Invoicing
Manages invoicing to customers for goods delivered or services performed.
Key Features
- Created manually, from Delivery Order, or by copying previous invoices
- Data flows to Accounts Receivable and General Ledger
- Optional secondary unit of measure per item
Benefits
- Faster turnaround in analysing historical sales data
- Shortened time to generate financial reports
- Reduced invoice creation time
Manage Operations
Keep every moving part of your operations connected and visible in real time.
Inventory
Manages item master and inventory transactions.
Key Features
- User-definable item attributes
- User-definable item customers/vendors matrix
- Optional secondary unit of measurement per item
Benefits
- Faster turnaround in analysing historical sales data
- Template-driven item-package creation
- Reduced time to create sales and purchasing documents
Purchasing
Manages purchasing functions.
Key Features
- Auto-generates purchase price from Item Vendor Matrix
- User-definable approval process
- Optional printing of item photos
Benefits
- Reduced turnaround time to generate a Purchase Order
- Fewer manual processes for Purchase Order processing
- Reduced human error in purchasing wrong items
Professional Service Management (PSM)
Manages project activities, checklists and status.
Key Features
- Template-driven activities, checklists and dependencies
- User-definable dashboard
- Able to upload attachments
- System-created project documents from defined merge fields
Benefits
- Reduced manager time needed to track project statuses
- Centralised project information
- Reduced human error in project document creation
Asset Service Management (ASM)
Manages fixed assets and relevant activities.
Key Features
- Track repair, warranty and status of each asset
- Optionally linked to mobile app with QR code recognition
- Upload fault video and photos
Benefits
- Reduced turnaround time in tracking asset location
- Faster fault reporting
- Centralised asset information
Jobsheet
Manages value-add to items.
Key Features
- Input raw materials, manpower or processes added to items
- Define end products produced
- Job costing optionally linked to Accounts Payable
Benefits
- Improved tracking of wastage materials
- Reduced time to compute actual job costing
- Faster identification of raw material sources
Timesheet
Manages resources’ time spent on jobs.
Key Features
- User-definable timesheet reporting structure
- Optionally linked to PSM
- Optionally linked to Human Resource module
Benefits
- Reduced time to consolidate project manpower cost
- Faster analysis of resource time spent
- Increased visibility
Insights
Automate data capture and manage your people, payables, and receivables with full visibility.
Human Resources, Payroll & Employee Portal
Manages resources’ details, leave and payroll.
Key Features
- Online leave approval and payslip retrieval
- Log in to multiple Xintesys environments from one platform
- Optionally integrated with General Ledger
Benefits
- Reduced time to manage resources
- Reduced data entry time
- Faster resource analysis
Optical Character Recognition (OCR)
Automatically creates Accounts Payable entries after scanning a vendor’s invoice.
Key Features
- No pre-defined vendor invoice format required
- Scanned documents saved against each system entry
- Users can correct entries before posting to Accounts Payable
Benefits
- Reduced data entry time
- Faster document retrieval
- Reduced data entry cost
Accounts Payable (AP)
Manages vendor invoices and payments.
Key Features
- Multiple invoice entry methods
- Post to financials after each transaction
- Batch processing of payments
Benefits
- Reduced data entry time
- Faster cost and expenses analysis
- Improved vendor relationships
Accounts Receivable (AR)
Manages sales invoices and receipt status.
Key Features
- Links to Sales Order module
- User-definable invoice format
- As-of-date aging report and customer status portal
Benefits
- Reduced time to manage customers
- Eliminates manual journal data entry
- Faster customer analysis
Business Performance
Gain clear financial visibility with drill-down reporting and flexible management analysis.
General Ledger (GL)
Manages manual journal generation and the posting of all journals.
Key Features
- Post and un-post journals
- Define auto-reversal journals
- Export journals to Excel
Benefits
- Reduced time to trace journals to source documents
- Greater control over timing of financial report postings
- Faster analysis of expense groups
Financial Statements & Management Reports
Dynamically driven system financial reports and management reports.
Key Features
- Full drill-down capabilities
- Save report templates
- Export to Excel for further analysis
Benefits
- Reduced time to analyse accounts
- Increased flexibility in creating management reports
- Full drill-down reduces time to trace numbers to source documents